Contestant Form Completion Checklist - Click on Icons/Links to complete tasks
________ Photographic Release Form – due at Kick-Off on February 5, 2022.
________ Sign up for portrait sitting – sign-up by December 12th! (Google Signup will be
Information about getting your portrait
________ General Production Information Sheet –due by December 12th!
________ Program book information sheet - due January 8, 2022 via
email to Susan Layton.
________ Health form – due February 5, 2022
________ Contestant agreement – due February 5, 2022
________ Initial ticket orders & money– due February 5, 2022
Ticket Order Form
Seating Chart of GJCTC Auditorium
________ Copy of birth certificate – due February 5, 2022
________ Program ads & money – due February 5, 2022
Class of 2020 Program Book (for reference)
Program Book Forms and Instructions (Print and Copy as needed)
(If you cannot print forms, contact email@example.com and hard copies can be mailed)
________ Talent Introduction – due February 27, 2022 (1st Rehearsal - see below)
________ Accompaniment tracks – due February 27, 2022 (1st Rehearsal - see below)
________ Review Clothing Checklist
________ Sign up for Remind (text messages)
Next group of forms will be emailed or handed out at rehearsal Due in March/April 2022
________ Judges forms – due March 6, 2022 (2nd Rehearsal)
________ Last day to order tickets – March 20, 2022
Class of 2023 Contestant Information
Studio Portraits: Each finalist will have a professional portrait taken by Cover Studio. You will schedule your portrait on one of the dates designated by Cover Studio. There is no charge for your portrait. Proofs will be sent to you. Choose your favorite proof quickly so that the portraits are processed in time for the OYW Kick-Off event. If after scheduling you have a conflict, please contact Cover’s Studio.
OYW Kick-Off Event: The OYW Kick-Off Event is held at The Grove in Westmont on February 5, 2022, 10am to noon. Participation at the OYW Kick-Off Event is encouraged as it’s a great place to get to meet the other girls and start forming friendships.
Scholarship Fund: You are not required to sell ads. HOWEVER, 100% of all money raised by the contestants is awarded in the form of cash scholarships at the Finals in April. No contribution is too small to have a name listed in the program book. Please email firstname.lastname@example.org with any ad questions.
***Due by February 5, 2022: Contestant Agreement, Health Form, Initial Ticket orders, Copy of your Birth Certificate, Program information page, Program Ads and Money.
Tickets: Every contestant will have 21 tickets (seven tickets in the Center Section and fourteen on each side of the auditorium adjacent to those seats) reserved until February 5, 2022. All payments must accompany any ticket order. Additional ticket orders will be taken on a first come/first served basis after February 27, 2022. Please use the order form for additional ticket orders. All ticket orders must be in by March 20, 2022. ONCE TICKETS ARE PAID FOR, WHICH MEANS THEY HAVE BEEN RESERVED FOR YOU, THEY CANNOT BE RETURNED FOR REFUNDS! Every effort will be made to fulfill all reasonable requests. Tickets will be available for pick up during dress rehearsal on April 5, 2022. Any questions, please contact Susan Layton, email@example.com.
Rehearsals on February 27th, March 6th, March 13th (Talent Rehearsal), March 20th, March 27th (Talent Rehearsal), and April 3rd: If there is severe weather on the day of a rehearsal, a notice of cancellation will be sent via e-mail, text message, and Remind by 11:00 a.m. the day of rehearsal. You may contact Kristina Marinkovich, (814) 241-9428 or firstname.lastname@example.org, however, we prefer you check e-mail, your text messages, and Remind, due to the large number of contacts. If you will be late or are unable to attend a rehearsal, please notify Kristina preferably by text or Remind. Sunday rehearsals are designated for learning the routines used in the show. The talent rehearsal on March 13th will be scheduled so that you will have a designated time slot to go over your talent with the production staff. The two dress rehearsals in the final week before the show (April 5th and April 7th) will require that you have everything you will need for the night of the show. Both rehearsals will be a complete run through and are NOT optional, you MUST be there! All rehearsals begin promptly at the designated time and are closed to the public. That means no parents, friends, coaches, technical assistance etc…
Judge’s forms: will be emailed out prior to the first rehearsal. You will receive electronic copies of the forms. Judges forms will be due on March 6, 2022 (2nd Rehearsal). Bring any questions you may have to your first rehearsal.
Talent Introduction: You need to describe your performing arts presentation and write an introduction for it…remember, your presentation CANNOT exceed two minutes. This information is due February 27, 2022 (1st Rehearsal). No live accompaniments of any kind are permitted, unless you are playing the piano yourself. This should be sent as an email text to Sherri Rae (email@example.com) - if you are submitting a music track they should be in the same email.
Example Introduction: Kristina is no stranger to performing as she has been a dancer for 15 years. Tonight, she is thrilled to be tapping to Proud Mary by Tina Turner.
Accompaniment Tracks: If you are using background music with your talent, we will need it EXACTLY as it is to be used in the program. Our production people cannot be responsible for “cutting” or “editing” your music to fit into the 2-minute time limitation. All files will be due by February 27, 2022 (1st Rehearsal), no exceptions! (No live accompaniment can be used.) You can email your file to Sherri Rae at firstname.lastname@example.org .
Video Taping & Photography: Photo CD and DVDs of the entire show will be professionally produced. Order forms will be distributed at rehearsals. Payment is due with the order. No video recording or flash photography is permitted during the show.
Watch this video from last year (and past president Melissa Bird) for more info about the program book process!